Wi-Fi Printer Setup

How to install a wireless printer on Windows 10

Did you get a brand-new wireless printer? Here's how to set it up on Windows 10 laptop or tablet.

Install wireless printer on Windows 10

Wireless printers are not as intimidated to set up as they used to be, newer printers are actually easy to install and configure, and Windows 10 makes it even easier to add a printer connected to your Wi-Fi network.

In this guide, you’ll learn the steps to add a wireless printer to your Windows 10 device (e.g., Surface Pro 4, Surface Pro 3, Surface Book, laptop, tablet, and desktop PC). However, you can also use the same instructions to install a printer connected to the network using an Ethernet connection.

How to connect a wireless printer to a Wi-Fi network

Before you can connect a wireless printer to Windows 10, you must connect the printer to your wireless network. The instructions to connect your wireless printer to the network may be different depending on the manufacturer, but usually, newer printers can automatically detect and configure these settings automatically.

For example, on a wireless HP printer, you can do this in the device screen going to Setup > Network Setup > Wireless Settings, turning on the Wireless settings and using the Wireless Setup Wizard to complete the task.

If you’re using an Ethernet (wired) connection is even easier, because there isn’t any setup to go through. The only thing you need to know is the IP address assigned to your printer, which you can get on an HP printer going to Setup > Network Setup > Ethernet Settings and using the View Ethernet Details.

You can always check with your printer manufacturer’s support website to get more accurate instructions for your printer.

How to install a wireless printer

  1. Open Settings.

  2. Click on Devices.

  3. Click on Printers & scanners.

  4. Click on the Add a printer or scanner button.

  5. Select your printer from the list and click Add device to install the wireless printer to Windows 10.

    Add wireless printer on Windows 10
    Add wireless printer on Windows 10

How to install a wireless printer using an IP address

If you don’t see your wireless printer listed on Windows 10, click the “The printer that I want isn’t listed” button to open the “Add Printer” wizard, and then do the following:

  1. Select the Add a printer using a TCP/IP address or hostname option.

    Add Printer wizard
    Add Printer wizard
  2. Click Next.

  3. Type the IP address of the printer (e.g., 192.168.2.122).

  4. Set “Device type” to Autodetect and make sure Query the printer and automatically select the driver to use checked.

    Add printer hostname or IP address
    Add printer hostname or IP address
  5. Click Next install the wireless printer.

  6. Once your printer is added, Windows 10 will automatically name your printer, but you can change the name in this step.

    Rename printer during setup
    Rename printer during setup
  7. Click Next.

  8. Select the Do not share this printer option.

    Printer sharing options
    Printer sharing options
  9. Click Next.

  10. If you want to make sure everything is working correctly, click the Print a test page button to test your printer.

    Print a test page and finish adding printer
    Print a test page and finish adding printer
  11. Click Finish to complete the task.

How to remove a wireless printer

When you no longer need the printer, you can use the following steps to remove a wireless printer from Windows 10.

  1. Open Settings.

  2. Click on Devices.

  3. Click on Printers & scanners.

  4. Under “Printers & scanners”, select the wireless printer.

  5. Click the Remove device button.

    Remove wireless printer on Windows 10
    Remove wireless printer on Windows 10
  6. Click Yes to confirm.

Installing a printer using Settings app will only install the driver to allow you to print. If you have a printer with additional features, you’ll need to install the software that came with your computer.

However, in my experience, I have found that traditional desktop printer applications can cause connection problems. On the other hand, printer manufacturers like HP, Samsung, Epson, Lexmark, and Kyocera have apps in the Windows Store that can make your experience a little easier.

Was this helpful? Support the long hours of work.