Sharing Calendar

How to share an Outlook calendar with other people on Windows 10

Here are the easy steps to create and share an Outlook calendar with other people when using the Outlook or Calendar app on Windows 10.

Share Outlook calendar

When you’re the one that have to get family and friends together to attend different events, it can be particularly difficult having to create and share every single new calendar event.

However, if you have an Outlook.com account, you can quickly create and share an entire calendar that other people can see online, Outlook, or in the Calendar app for Windows 10 to keep everyone informed on every upcoming event.

The only caveat is that you can’t create and share a calendar using Outlook or the Calendar app on Windows 10. Instead, you must use Outlook.com to do this task, which then will sync across devices and to everyone you shared the calendar with.

In this guide, you’ll learn the steps to create and share a calendar on Outlook.com, which you can then manage on Windows 10.

How to share an Outlook calendar with other people

  1. Sign in to Outlook.com using your web browser, and open the Outlook Calendar.

  2. On the top menu, click on Add calendar.

  3. Select Secondary calendar.

    Create Secondary calendar
    Create Secondary calendar
  4. Name your calendar accordingly.

    Choosing a name for new calendar
    Choose a name for new calendar
  5. On the top menu, click on Share.

  6. Select the calendar you want to share.

    Select a calendar to share
    Select a calendar to share
  7. Enter the email address of the contact you want to share the calendar with.

    Select person to share the new calendar
    Select person to share the new calendar
  8. Select the permission you want to give your contact from the drop-down menu.

  9. Click Share.

    Person calendar permission
    Person calendar permission
  10. Repeat steps 7, 8, 9 to share the calendar with more people.

  11. Click Done to complete the task.

Once you completed the steps, each member will receive an invitation in their inbox, which they need to open and click the Accept button. Then you can simply add a new event like you normally do and then it’ll automatically appear in their calendar without additional steps. However, remember to select the correct shared calendar from the drop-down menu so every else can see it.

Keep in mind that after you created and shared a calendar, it will become available on any app you’re signed in. This means that you don’t necessarily have to use Outlook.com every time you need to create a new event you want to share, if you use the Outlook or Calendar app on Windows 10.

Shared calendar invitation
Shared calendar invitation

If you no longer want to share a calendar with an specific person, you can always:

  1. Sign in to Outlook.com using your web browser, and open the Outlook Calendar.

  2. On the top menu, click on Share.

  3. Select the calendar you want.

  4. Click the trash icon to remove the person from the calendar.

    Remove person from shared calendar
    Remove person from shared calendar

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