How to change notifications settings in Outlook for Windows 11

The new Outlook app for Windows 11 lets you customize various notification settings, and in this guide, you will learn how.

Windows 11 Outlook notifications
Windows 11 Outlook notifications

On the new Outlook app for Windows 11 (and 10), you can change the notification settings, and in this guide, you will learn how. Microsoft has a new version of the Outlook app to replace the Mail and Calendar apps (and the classic desktop version of Outlook) with a design based on the web experience, and as part of the customization settings, the email client allows you to manage various notifications settings.

For example, you can choose when the application should play sound for notifications, and you can customize which type of events the email client should show desktop notifications.

This guide will teach you the steps to change notification settings for the new Outlook app on Windows 11.

Change notification settings in Outlook for Windows 11

To change the new Outlook app notification settings for Windows 11, use these steps:

  1. Open new Outlook app on Windows 11.

  2. Click on Settings (gear button from top-right).

  3. Click on General.

  4. Click the Notifications tab.

  5. Under the “In-app notifications” section, choose whether to play sound when new messages arrive and receive reminders.

    Windows 11 Outlook notifications

  6. Under the “Desktop notifications” section, turn the “Send me desktop notifications” on or off to enable or disable toast notifications from Outlook.

  7. (Optional) Check the “Send me notifications when Outlook is not running” option to receive notifications even if the email client is not opened.

  8. (Optional) Check the “For messages” option and choose whether to receive notifications from messages in the inbox or favorite people.

  9. (Optional) Check the “For events” option and choose the type of alert, including “Desktop notification” or “Reminder popup.”

Once you complete the steps, the Outlook app will apply the new notification settings to use on Windows 11.

About the author

Mauro Huculak is a Windows How-To Expert who started Pureinfotech in 2010 as an independent online publication. He has also been a Windows Central contributor for nearly a decade. Mauro has over 14 years of experience writing comprehensive guides and creating professional videos about Windows and software, including Android and Linux. Before becoming a technology writer, he was an IT administrator for seven years. In total, Mauro has over 20 years of combined experience in technology. Throughout his career, he achieved different professional certifications from Microsoft (MSCA), Cisco (CCNP), VMware (VCP), and CompTIA (A+ and Network+), and he has been recognized as a Microsoft MVP for many years. You can follow him on X (Twitter), YouTube, LinkedIn and Email him at [email protected].