Microsoft Word makes it easy to create and print an envelope without the need for complex configurations or third-party software.
Although the mailing system does a pretty good job recognizing virtually any handwriting to deliver a letter, sometimes, you may still want to print the information onto the envelope for a more professional look or speed up the process when sending several pieces of mail.
Whatever the reason it might be, Word from Microsoft 365, Office 2019, Office 2016, and older versions include the “Mailings” settings to help you print envelopes and labels easily.
How to print perfect envelopes using Word
To print an envelope with Microsoft Word, use these steps:
Select the blank document option (if applicable).
Click the Mailings tab.
Click the Envelopes button.
Under the “Delivery address” section, enter the delivery information like name and destination address as you would in any letter.
Under the “Return address” section, enter your information like your name and address as you would in any letter.
Click the Options button.
Use the “Envelope size” drop-down menu and select the envelope’s size – for example, Size 10.
(Optional) Under the “Delivery address” section, you can change the font and position of the information.
(Optional) Under the “Return address” section, you can change the font and position of the information.Quick tip: If you use Outlook and have the recipient’s information in your contacts, it is possible to click the address button to import the information.
In the “Preview” section, confirm the envelope printout.
Click the Printing Options tab.
Under the “Feed method” section, select the printing feed location (face down and clockwise rotation) and the feeding tray.Quick note: The default selection should work for most cases, but make sure to confirm how to insert the envelope in the printer’s paper tray.
Click the OK button.
Click the Print button.
Once you complete the steps, the printer will print the envelope with the source and destination information you specified.
While you can print envelopes directly, Microsoft Word also includes the Labels tab in the settings that allows you to create and print labels, which you can then attach to an envelope.
If available, the settings also let you add electronic postage, but you need third-party software to use it.
In the case you are using an older version of Office, you may want to consider switching to Microsoft 365. The subscription service starts at $70 per year, and you will get access to all the most up-to-date versions of Office apps and free upgrades, plus 1TB of OneDrive storage and many additional perks.