How to print envelope on Microsoft Word

Do you have to send a letter? Use Microsoft Word to create and print the envelope for a more clear and professional look.

Microsoft Word print envelope
Microsoft Word print envelope

Microsoft Word makes it easy to create and print an envelope without the need for complex configurations or third-party software, and in this guide, you will learn how.

Although the mailing system does a pretty good job recognizing virtually any handwriting to deliver a letter, sometimes, you may still want to print the information onto the envelope for a more professional look or speed up the process when sending several pieces of mail.

Whatever the reason it might be, Word from Microsoft 365, Office 2021, 2019, 2016, and older versions include the “Mailings” feature to help you print envelopes and labels easily.

This guide will teach you the steps to print an envelope using Microsoft Word on Windows 11.

Print envelopes from Microsoft Word

To print an envelope with Microsoft Word, use these steps:

  1. Open Microsoft Word app.

  2. Select the blank document option (if applicable).

  3. Click the Mailings tab.

    Word Mailings tab

  4. Click the Envelopes button.

  5. Under the “Delivery address” section, enter the delivery information, such as name and destination address, as you would with any envelope.

  6. Under the “Return address” section, enter your information, such as your name and address.

    Envelope delivery and return information

  7. Click the Options button.

    Envelope options

  8. Select the envelope’s size (for example, Size 10) in the “Envelope size” setting.

    Envelope size settings

  9. (Optional) Under the “Delivery address” section, change the font and position of the information.

  10. (Optional) Under the “Return address” section, change the font and position of the information.

    Quick tip: If you use Outlook and have the recipient’s information in your contacts, it is possible to click the address button to import the information.
  11. In the “Preview” section, confirm the envelope printout.

  12. Click the Printing Options tab.

  13. Under the “Feed method” section, select the printing feed location (face down and clockwise rotation) and the feeding tray.

    Word letter printing options

    Quick note: The default selection should work for most cases, but make sure to confirm how to insert the envelope in the printer’s paper tray.
  14. Click the OK button.

  15. Click the Print button.

Once you complete the steps, the printer will print the envelope with the source and destination information you specified in Microsoft Word.

While you can print envelopes directly, Microsoft Word also includes the “Labels” tab in the settings that allows you to create and print labels, which you can then attach to an envelope.

If available, the settings also let you add electronic postage, but you need third-party software to use the feature.

About the author

Mauro Huculak is a Windows How-To Expert who started Pureinfotech in 2010 as an independent online publication. He has also been a Windows Central contributor for nearly a decade. Mauro has over 14 years of experience writing comprehensive guides and creating professional videos about Windows and software, including Android and Linux. Before becoming a technology writer, he was an IT administrator for seven years. In total, Mauro has over 20 years of combined experience in technology. Throughout his career, he achieved different professional certifications from Microsoft (MSCA), Cisco (CCNP), VMware (VCP), and CompTIA (A+ and Network+), and he has been recognized as a Microsoft MVP for many years. You can follow him on X (Twitter), YouTube, LinkedIn and Email him at [email protected].