How to create email signature on new Outlook app for Windows 11

The new Outlook app for Windows 11 includes an option to create custom signatures for emails, and here's how to set up the feature.

New Outlook signature
New Outlook signature
  • To create an email signature in Outlook for Windows 11, open Settings > Accounts > Signatures, create a custom signature, and click “Save.” 
  • It’s also possible to create multiple email signatures depending on the recipient from the “Signatures” page.

On the new Outlook app, you can set up signatures for each new message, replies, and forwards, and in this guide, you will learn how.

Whenever you compose a message, you typically end up with a signature that can include a variety of details, including your name, contact information, company name, title, and other information you may want to share with recipients. Instead of writing or copying and pasting the same block of text on every email, the new Outlook app for Windows 11 includes a setting that allows you to create one or multiple custom signatures that the client can apply automatically to your messages.

This guide will teach you the steps to enable and configure signatures in Outlook.

Create email signature in Outlook for Windows 11

To add an email signature on the Outlook app for Windows 11, use these steps:

  1. Open new Outlook app on Windows 11.

  2. Click on Settings (gear button from top-right).

  3. Click on Accounts.

  4. Click the Signatures tab.

  5. Confirm a name for the signature.

  6. Compose a signature with the information you want to appear at the bottom of the email in the provided text box.

    Windows 11 Outlook signature

  7. Use the available actions at the bottom to insert an image or format the text.

    Outlook signature insert image

  8. Click the Save button.

  9. (Optional) Click the New Signature option to create additional signatures with different information.

    Outlook create new signature

  10. Confirm a name for the signature.

  11. Compose a signature with the different information in the provided text box.

  12. Click the Save button.

  13. (Optional) Select the signature from the list and click the Delete button to erase it.

  14. Under the “Select default signatures” section, choose the default signature for new messages or replies and forwards.

  15. Click the Save button.

Once you complete the steps, the next time you create a new message, the signature will appear automatically at the bottom of the email.

Since this is only a piece of text, you can always select and delete the block. Also, if you want to change or insert a different signature, you can open the “Insert” tab and use the “Signature” setting to apply a different signature for the email.

About the author

Mauro Huculak is a Windows How-To Expert who started Pureinfotech in 2010 as an independent online publication. He has also been a Windows Central contributor for nearly a decade. Mauro has over 14 years of experience writing comprehensive guides and creating professional videos about Windows and software, including Android and Linux. Before becoming a technology writer, he was an IT administrator for seven years. In total, Mauro has over 20 years of combined experience in technology. Throughout his career, he achieved different professional certifications from Microsoft (MSCA), Cisco (CCNP), VMware (VCP), and CompTIA (A+ and Network+), and he has been recognized as a Microsoft MVP for many years. You can follow him on X (Twitter), YouTube, LinkedIn and Email him at [email protected].