Microsoft Lists lets you track info and organize work like Airtable

Microsoft introduces Lists, a new service coming this summer that lets businesses create simple, smart, and flexible lists to track information and organize your work.

Microsoft Lists (source: Microsoft)
Microsoft Lists (source: Microsoft)

Microsoft Lists is a new list management app designed for businesses with a Microsoft 365 subscription. Although this may sound similar to the “Microsoft To Do” app, Lists is a more advanced tool much like Airtable.

The app is a tool that lets you and your organization track issues, assets, routines, contacts, inventory, and much more using customizable views, rules, and alerts to keep everyone in sync. It also includes deep integration with many Microsoft products, which means that it’ll work with Microsoft Teams, Outlook, and SharePoint.

In addition, Microsoft Lists includes pre-configured templates to create new lists fast for items like checklists, events, and contacts, and there will be color formatting and settings to create alerts.

When using Lists, you’ll be able to use three views, including grid, gallery, and calendar. The grid view shows rows and columns that you can configure and change in order. The gallery view will help you to better visualize the content for lists with images, and the calendar view will display the list with dates.

Also, the app will offer rules, which you can configure based on if a statement is true, then do something like in programming, and you’ll have the ability to set reminder notifications and programmatically update values in the list.

Additionally, Microsoft will be integrating its Power Platform to customize lists with Power Apps and Power Automate, and developers will be able to plug into the service using APIs through Microsoft Graph.

Microsoft Lists is planned to be released later this summer for Microsoft 365 subscribers, and there will be web version as well as a mobile app.

About the author

Mauro Huculak is a Windows How-To Expert who started Pureinfotech in 2010 as an independent online publication. He has also been a Windows Central contributor for nearly a decade. Mauro has over 14 years of experience writing comprehensive guides and creating professional videos about Windows and software, including Android and Linux. Before becoming a technology writer, he was an IT administrator for seven years. In total, Mauro has over 20 years of combined experience in technology. Throughout his career, he achieved different professional certifications from Microsoft (MSCA), Cisco (CCNP), VMware (VCP), and CompTIA (A+ and Network+), and he has been recognized as a Microsoft MVP for many years. You can follow him on X (Twitter), YouTube, LinkedIn and Email him at [email protected].